Academic Policies

Academic Policy

ATTENDANCE

The University expects the student to attend specific scheduled lectures, discussions, case-based learning sessions, laboratories and clinical assignments unless appropriate permission has been secured prior to the absence.  Any student who misses a class is NOT exempted from completing the assignment covered during the absence. For further information, student should consult the Excused Absence Policy as found in the Student Handbook Supplement for the College of Osteopathic Medicine.

ACADEMIC STANDING

The Committee on Student Progress (CSP) is responsible for making recommendations to the Associate Dean for Academic Affairs (ADAA) on student disciplinary and academic matters, performance, and on action(s) to be taken. Yearly, CSP makes recommendations to the Dean on the promotion of students to the next class. At any time CSP deems necessary, it may inform the appropriate faculty and administrative personnel of students experiencing academic difficulties so that corrective or remedial action may be taken. Also, each year CSP recommends to the faculty, through the Dean, the awarding of the degree of doctor of osteopathic medicine to those students who have satisfied all graduation requirements.

The status of a student may be reviewed by CSP when the student's performance is found to be unsatisfactory in the accumulation of knowledge and/or personal growth. For example, the student’s academic progress may be reviewed for any of the following reasons:

  1. Unexcused absence(s) from class, laboratory, or clinical experience.
  2. Failure to obtain a satisfactory grade in every unit of study such as a course, preceptorship, or clinical rotation (clerkship).
  3. Failure to abide by the Standards for Professional Behavior and Conduct or to exhibit the behavior, ethics, or professional manner deemed necessary – in the judgment of the Committee on Student Progress – for the continued study and later practice of osteopathic medicine in the judgment of CSP.
  4. Personal or medical reasons; in assessing personal growth, such factors as morals, emotional stability, integrity, general conduct, reliability, judgment, and rapport with patients is considered.

After discussion, CSP may decide by majority vote to make one of the following recommendations to the Dean:

  1. No significant deficiency exists, and the student is promoted, with such oral or written caution to the student as may be recommended.
  2. A significant deficiency exists and one or several of the following actions is to be taken according to the severity of the deficiency, the student's overall achievement and circumstances surrounding the deficiency (illness, family emergency, etc.):
  • Student is to take remedial examination(s) after an appropriate interval recommended by the course director(s) and approved by a majority vote of the Committee on Student Progress.
  • Student is to undertake special projects or studies required to address the perceived deficiency.
  • Student is placed on academic or disciplinary probation for a stated period of time.
  • Student is required to repeat the course(s), preceptorship(s), or clerkship(s) in which there is a deficiency.
  • Student is required to repeat the academic year.
  • Student is suspended from the College.
  • Student is dismissed from the College.

WITHDRAWAL/DISMISSAL

A student who is required to repeat an academic year, suspended or dismissed from the College may appeal this decision to the Dean within ten (10) working days of his/her notification of the decision to repeat, suspend or dismiss. The Dean may, at his discretion, convene a five-member Faculty Appeals Committee for a review of the decision. The charge of the Faculty Appeals Committee will not be to repeat the deliberations of the Committee on Student Progress, but rather to determine whether or not the following conditions apply to the original decision:

  1. New information is available at this time that was not available to the original recommending committee (CSP), OR
  2. Evidence exists that the decision that the recommending committee reached was capricious or arbitrary, OR
  3. Consequence of the deliberation (e.g. dismissal, etc.) is unusually harsh or unfair.

If the Faculty Appeals Committee upholds the original recommendation, the decision is final and there is no further appeal. If the Faculty Appeals Committee does not uphold the requirement to repeat the year, suspension or dismissal, it will recommend to the Dean such other requirements, as it deems appropriate.

Placement of a student on academic probation or disciplinary probation indicates the faculty's extreme dissatisfaction with the student's academic or behavioral performance. While on probation, the student will not represent the college at outside events and will be asked to curtail elected office responsibilities until their academic performance improves. In addition, a student on academic probation must pass all units of study; a student on disciplinary probation must discontinue the behavior leading to probation and maintain a record of exemplary behavior. Students who violate the conditions of probation as listed above will be reviewed again by CSP, which will make such recommendations to the Dean as it sees fit.

An application for voluntary withdrawal from the College must be submitted in writing to the Dean. The Dean may grant a leave of absence due to financial difficulties or for personal, medical, or family problems.

ACADEMIC PROGRESS POLICY

A. Course Failures

  • All students are expected to meet the requirements for passing by the end of a course.
  • Any student who is assigned a grade of Failure (F) for a course, including for failure to meet criteria for professional behavior, will meet with CSP.
  • Based upon the student’s overall academic performance, CSP will, in consultation with the Course Director for the failed course, make one of the following recommendations:
  • repeat the course when it is next offered, OR
  • repeat the entire academic year, OR
  • dismissal from the college.

B. Re-Assessment

  • Within 4 weeks of the end of a course, CSP will review the progress of all students who fail to meet the published criteria for passing.
  • Students who are given the opportunity for a second assessment prior to the issuing of a final course grade, and who meet the standards for passing after a second assessment will be assigned a grade of Pass (P) for the course.  
  • Failure to achieve a passing score on a second assessment will result in the assignment of a grade of Failure (F) for the course.
  • Permission for reassessment will be based upon:
  • the criteria for reassessment eligibility published in the course syllabus,
  • the students overall performance in all other UNECOM courses (concurrent and previous).
  • If the number of re-assessments is excessive, or performance is consistently sub-standard for a particular student, CSP may refuse permission to re-assess and make one of the following recommendations:
  • complete a remedial course approved by the director of the original course, OR
  • repeat the original course when it is next offered, OR
  • repeat the entire academic year, OR
  • dismissal from the college.
  • The date for reassessment for any particular course will be determined and published by the Office of Academic Affairs.

C. Course Remediation Policy

  • All courses that allow for remedial activity and reassessment prior to issuing a final course grade following unsuccessful achievement of criteria for passing must develop, describe and publish in the course syllabus a plan for re-assessment and/or remediation.
  • With permission of CSP, a UNECOM student who is assigned a final grade of Failure (F) may enroll in a formal remediation activity approved by the Committee on Educational Programs (CEP) and the course director.
  • Permission to pursue remedial activity will be based upon:
  • the criteria for eligibility published in the course syllabus and
  • the student’s overall performance in all other UNECOM courses (concurrent and previous).
  • The remediation activity will:
  • be constructed and monitored by the original course director, OR, if it is conducted at a remote site, monitored by the original course director;
  • be listed with the Registrar as a separate course; and,
  • carry a tuition charge.
  • The syllabus of the original course, which requires CEP approval, will specify the dates and duration of the remedial activity.
  • Upon successful completion of the remedial activity, the student will be given a grade of Pass (P) for the remedial course.
  • Failure on the assessment following a remediation activity will result in the student being considered for one of the following actions:
  • repeat the course when it is next offered, OR
  • repeat the academic year, OR
  • dismissal from the college.