This is a hands-on administrative/professional position with responsibility for the development and implementation of activities for the recruitment of UNECOM students and for coordination of UNECOM Alumni Services programs and functions.
This is a hands-on administrative/professional position with responsibility for the development and implementation of activities for the recruitment of UNECOM studeRecruitment and
Admissions related responsibilities
- Plan and coordinate a wide variety of activities and tasks associated with medical admissions functions, closely coordinating with medical admissions support in the Office of Graduate and Professional Admissions.
- Carry out/participate in key research, planning and evaluation tasks related to medical admissions, typically involving the analysis of enrollment patterns and student profiles, development of overall marketing strategies and specific recruitment plans and schedules, preparation of enrollment projections, publications planning, and similar activities
- Interview and advise prospective applicants to osteopathic medical programs through in-person meetings, phone conversations and email dialogue; provide tours of campus.
- Recruit, interview, train and schedule volunteer tour guides/hosts from both the first-and second-year class. Connect prospective students and applicants with tour guides/hosts for personalized campus visit including ability to attend lectures. Schedule tour guides/hosts for interview days
- Host candidates and present welcome session on interview days; spend time with candidates outside of formal welcome session to address questions.
- Develop a cadre of student volunteers who are willing and prepared to email prospective students and applicants; work with administrative staff member to oversee the contact with a current student program.
- Plan and coordinate sequential mailings of recruitment materials. Draft all communication used in the recruitment and admissions process (electronic and print) letters, routine reminder emails, webpages, etc.
- Coordinate brochure development and re-printing with UNE-contracted vendors, including organizing photo shoot days, soliciting data and direct quotes for use in the publication, and manage development or revision production schedule.
- Initiate mail, email and telephone contact with prospective applicants and respond to email and telephone inquiries regarding osteopathic medicine programs.
- Devise and execute strategies to recruit and attract minority and multicultural students.
- Represent UNECOM at college graduate and professional school recruitment fairs, AACOM-sponsored recruitment events and other off-campus events and activities; visit individual campuses and present to pre-health clubs/groups
- Plan and host Area Receptions (traveling open houses) in key cities and geographic areas; recruit current students, alumni and faculty to participate in receptions.
- Represent UNECOM on the AACOM Council of Osteopathic Medicine Admissions Officers (COMAO); participate in meetings twice a year and phone conference meetings as required.
- Represent UNECOM at national and regional pre-health advisors meetings (NAAHP and NEAAHP)
- Develop articulation agreements with other colleges and universities.
- Track and maintain regular contact with feeder schools and pre-health advisors, including feeder schools that will increase the diversity of incoming classes.
- Compile data for and prepare various reports and analyses related to assigned functions.
- Coordinate UNECOM’s participation with National Youth Leadership Forum; manage all aspects of the three or four one-day visits by NYLF high school students including hiring and supervising a student coordinator, working with faculty and administrators across campus, etc
- Administer the processes for awarding local and state scholarships given by NYLF, through UNECOM.
- Confer regularly with supervisor, other admissions staff, UNECOM and graduate program administrators and faculty, and other UNE personnel to plan, coordinate and evaluate activities/projects/systems, discuss specific applications, exchange information, investigate and resolve problems, and the like.
- Develop a cadre of volunteer students, alumni and others to represent UNECOM at campus visits and graduate and professional school fairs. Provide online and/or PowerPoint training for such volunteers.
Alumni related responsibilities
- Plan, organize and manage alumni and social activities related to UNECOM Reunion/CME Fall Weekend and other special alumni events; coordinate all arrangements for the event, plan and lead meetings with volunteers, handle publicity, prepare/coordinate guest list, and the like.
- Plan and co-host UNECOM-related receptions at national osteopathic conventions and state osteopathic conferences; coordinate and represent UNECOM at same exhibit booths or tables.
- Identify and recruit volunteers to help with alumni events.
- Coordinate in planning alumni chapter events in major metropolitan areas, such as Boston, New York and Washington.
- Coordinate the activities of UNECOM Alumni Associations, including drafting agendas and minutes for regular board meetings, drafting all communication from the association to the general alumni body, manage logistics associated with association’s activities, and annual elections, committee assignments, and meetings.
- Solicit, compile and edit class notes for the UNE Magazine and COMmunicator (UNECOM) publication; write features for UNE Magazine; write and/or edit other promotional and informational materials used for alumni relations activities.
- Coordinate the UNECOM Alumni Association Scholarship program, including drafting all communication to students, collecting and organizing applications, tabulating evaluation results, notifying applicants and key UNE offices of results, etc.
- Represent UNECOM on the AACOM Development and Alumni Council; participate in meetings twice a year and phone conference meetings as required.
- Represent the University to and work closely with University alumni and other outside constituencies in carrying out the public relations and general liaison functions of the job.
- Compile current information on alumni, including names, addresses, e-mail addresses, phone numbers, occupations, and the like.
- Organize and maintain a variety of manual records and files pertaining to assigned alumni affairs functions. Use computerized alumni records systems to produce a variety of regular and special reports and to fill specific information requests.
- Keep abreast of current developments and trends in medical admissions and higher education alumni affairs programs.
- Keep abreast of current trends and developments in medical admissions programs.
- Attend professional meetings and conferences as necessary.
Office of Constituent Services and UNECOM related responsibilities (outside of recruitment and alumni relations)
- Assist as requested in the planning and execution of key UNECOM events including, but not limited to: Orientation, White Coat Ceremony, awards and recognition events, Senior Week and Physicians Hooding Ceremony; assist as requested with UNE-wide commencement
- Confer regularly with supervisor, other division personnel, and other UNE staff to plan, coordinate and evaluate programs/activities, exchange information, resolve problems, and the like.
- Completes University new employee orientation and sexual harassment training within 30 days of the date of hire.
- Understands and complies with the University of New England Safety Manual.
- Performs other related duties as assigned.
- Bachelor’s degree, with masters desirable, plus at least five years of highly responsible administrative /coordinative experience
- In-depth experience in a medical school or related setting that would provide one with significant knowledge of medical education is preferred
- Experience in admissions/enrollment management preferred.
- Ability to deal effectively with prospective medical students, pre-med and other college advisors, UNE faculty/staff/alumni, and others, requiring well developed interviewing, advising and "sales" skills.
- Well developed administrative and organizational skills that will enable the individual to handle demanding high volume, diverse workload
- Well developed skills in public relations and conference/event planning and execution.
- Well developed skills in word processing, database development and management. Ability to manage complex computer software systems and applications for tracking admissions applicants and alumni.
- Ability to travel extensively as necessary (perhaps for weeks at a time during recruitment season).
- Ability to regularly work evenings and week-ends needed.
* Background check may be required.
- Cover Letter
The University of New England is an Equal Opportunity/Affirmative Action employer and welcomes female and minority candidates.