Anti-Virus Policy

Policy

The University of New England (UNE) requires users to maintain up-to-date anti-virus software and operating system security patches on their PC’s and workstations to protect and limit the exposure of UNE PC’s to risks associated with virus attacks, which may compromise the PC and the network and/or both.

The University uses McAfee’s VirusScan Anti-Virus software as its primary anti-virus application, and is automatically installed on PCs acquired from the University’s Computer Store. This is the ONLY UNE standard supported anti-virus software. Information Technology Services (ITS) personnel maintain anti-virus signatures on a weekly basis. These updates are available to PC’s and workstations attached to the UNENet network. ITS deploys, to the best of its ability and available technologies, the updates automatically to UNENet connected PCs when updates are available from the University’s anti-virus vendor.

This policy applies to employees, contractors, consultants, temporaries, and other workers at the University of New England, including all personnel affiliated with third parties. This policy applies to all equipment that is owned or leased by the University.

Procedure

  Always run the UNE standard, supported anti-virus software, which is available from the corporate download site. Download and run the current version; download and install anti-virus software updates as they become available.

NEVER open any files or macros attached to an email from an unknown, suspicious or untrustworthy source. Delete these attachments immediately, then "double delete" them by emptying your trash.

Delete spam, chain, and other junk email without forwarding, in compliance with University of New England's Acceptable Use Policy.

Never download files from unknown or suspicious sources.

Avoid direct disk sharing with read/write access unless there is absolutely a business requirement to do so.

Always scan a floppy diskette from an unknown source for viruses before using it.

Back-up critical data and system configurations on a regular basis and store the data in a safe place.

If lab testing conflicts with anti-virus software, run the anti-virus utility to ensure a clean machine, disable the software, then run the lab test. After the lab test, enable the anti-virus software. When the anti-virus software is disabled, do not run any applications that could transfer a virus, e.g., email or file sharing.
   
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