University of New England

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HIPAA Policy

General Policy

It shall be the policy of the University of New England to protect and safeguard "protected health information" (PHI) created, acquired, maintained or inspected by units classified as covered entities and for clinical training programs at University Health Care, the Community Occupational Therapy Clinic, Division of Aging or Dental Hygiene Clinic or at other affiliated covered entities, in accordance with the HIPAA Privacy Regulations promulgated pursuant to the Health Insurance Portability and Accountability Act of 1996 and applicable state laws.

The policies contained in this manual are intended to provide guidance to UNE personnel and students in regard to the protection and enhancement of the privacy rights of eligible participants by (a) establishing rules related to the internal and external use and disclosure of protected health information; (b) affording eligible participants access and information regarding the use and disclosure of their protected health information; and (c) implementing administrative procedures intended to assist eligible participants and UNE personnel to effectuate these policies.

These policies will apply to all protected health information collected by UNE covered entities and affiliates after April 14, 2003, regardless of the form in which it is created or maintained (i.e., whether oral, written or electronic) for both living and deceased eligible participants. The policies apply to all eligible UNE workforce including employees, students, trainees, and volunteers.

UNE covered entities may create separate policies and procedures relating to the use and disclosure of PHI to the extent that they do not conflict with HIPAA requirements or state law, whichever is greater. UNE can add to or supplement the policies and procedures or the forms attached hereto, but may not delete or change HIPAA policies without the approval of the University privacy officer and the Audit Committee of the Board of Trustees.

	UNE HIPAA Manual (pdf)

	HIPAA Privacy Document (pdf)

Two Maine Campuses:
University Campus, Biddeford / Westbrook College Campus, Portland · 207.283.0171