Travel Tiers

Tier I Travel:

Requires advanced registration and 15-day minimum advance registration for local day-travel.

If any of the following apply:

  • Travel that is related to local needs for meetings, activities, local conference/meeting attendance, etc.
  • Low-risk activity

Procedure:

  • You complete the online Student Travel Registration and Waiver Form.
  • The Student Travel Registration and Waiver Form information is received in the Office of Graduate & Professional Student Affairs and then moved into the appropriate academic department/advisor's Google document related to the trip.
  • The department/advisor tracks registration in the Google document.
  • The travel is approved by the Assistant Dean or an authorized designee.
  • The Medical Information Form is verified.
  • The On Campus Contact holds copies of all Medical Forms.
  • You receive On Campus Contact information.

Tier II Travel:     

Requires advanced online registration and carries a 30-day minimum advance registration requirement for travel involving accommodations, airfare, and/or event registration fees. If it does not include accommodations or fees, then only 15-day advance registration is necessary. 

If any of the following apply:

  • Travel that is overnight
  • Three or more hours from campus
  • Travel involves medium-risk activity

Procedure:

  • You complete the online Student Travel Registration and Waiver Form.
  • Your Student Travel Registration and Waiver Form is received in the Office of Graduate & Professional Student Affairs and then moved into the appropriate academic department/advisor's Google document related to the trip.
  • The department/advisor tracks registration in the Google document.
  • The travel is approved by the Assistant Dean or an authorized designee.
  • A Student Trip Leader or University Representative is designated.
  • The Medical Information Form is verified.
  • The Student Trip Leader or University Representative receives sealed copies of the Medical Forms.
  • The Student Trip Leader or University Representative receives On Campus Contact information.
  • You are provided with the Student Trip Leader or University Representative's contact information.
  • Your On Campus Contact determines the frequency of check-ins with the Student Trip Leader or University Representative.

Tier III Travel:

Requires advanced online registration and carries a 30-day minimum advance registration requirement for travel involving accommodations, airfare, and/or event registration fees. If it does not include accommodations or fees, then only 15-day advance registration is necessary. 

If any of the following apply:

  • Travel is overnight
  • Three or more hours from campus
  • Ten or more participants
  • In a wilderness setting
  • High-risk activity

Procedure:

  • You complete the online Student Travel Registration and Waiver Form.
  • The Student Travel Registration and Waiver Form information is received in the Office of Graduate & Professional Student Affairs and then moved into the appropriate academic department/advisor's Google document related to the trip.
  • The department/advisor tracks registration in the Google document.
  • The trip is approved by the Assistant Dean or an authorized designee.
  • A University Representative is designated.
  • A minimum of one certified Wilderness EMT/First Responder is identified to participate in the high-risk trip.
  • The Medical Information Forms are verified.
  • The University Representative receives sealed copies of the participants' Medical Forms.
  • The University Representative receives On Campus Contact information.
  • You are provided with University Representative contact information.
  • The On Campus Contact determines the frequency of check-ins with the University Representative if they are deemed necessary beyond the group's initial arrival at the site and upon returning to campus.
  • The On Campus Contact and University Representative review the risk management plan if required.

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