Maine Association of Women in the Fine and Performing Arts Records, 1977-1989

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Volume: 7.71 linear feet

Organization/Arrangement: This collection is arranged into four series:
I. President’s Office, 1977-1989
II. Financial, 1979-1983
III. Programming and Publications, 1977-1983
IV. Membership and Submissions, 1977-1983

Organizational background:  The Maine Association of Women in the Fine and Performing Arts (MAWFPA) grew out of the energy following the Women in the Arts Workshop held in Augusta in June 1977 at the Maine State Meeting of the Commission on the Observance of International Women’s Year.  After attending this meeting, there was a desire by attendees the need to know more about the activities of women artists around the state.  Later on that same year, Anne Hazelwood-Brady founded MAWFPA as a statewide nonprofit organization whose mission was to support Maine women artists.

In the spring of 1979, MAWFPA organized a three-day arts festival and conference at what was then Westbrook College in Portland called Spectra 1.  MAWFPA received a $5,000 grant from the National Endowment for the Arts (NEA) towards their efforts.  With Hazelwood-Brady serving as Director, Eric MacLeod as Artistic Director and Janet Beerits as President of the Board, they put forth a panel of impressive jurors: May Sarton for poetry and literature, Dahlov Ipcar for painting, Andrea Stark for dance and Bernice Abbott for photography.  The Joan Whitney Payson Gallery on campus held the Spectra 1 art exhibition of painting, sculpture, graphic art, photography and film.  Along side the visual arts was a publication of poetry and prose and four performances of music, theater and dance.  There were workshops for artists and a printed catalogue for the fine arts.

As Spectra 1 came to an end, the desire for connection and community among female artists in Maine remained.  After that spring, small regional meetings of MAWFPA were held across the state with the intention of maintaining a shared artistic community in the more isolated areas of Maine.  In addition, MAWFPA organized statewide annual meetings open to all members.

In 1981 with nearly 200 members, thoughts towards another Spectra began to emerge.  In October of 1982, after many months of meetings, planning and fundraising, the month-long arts celebration Spectra 2 opened at the University of Maine at Orono with Anne Elzas-O’Keefe at the helm as Project Director.  Once again Spectra 2 consisted of a multitude of media: a visual arts catalogue, an anthology of poetry and prose and an abundance of performances, workshops and events.

Although MAWFPA elected a Board in 1983, Beerits resigned as President and the activities of the statewide organization seem to have come to an end.  In 1989, Hazelwood-Brady asked Beerits to write a brief history of MAWFPA capturing her time as President from late 1979 through January 1983.  She concludes by writing, “At its peak, about 300 paid members made MAWFPA a real force in the life of women artists of Maine.”

Carrying on the tradition of MAWFPA, the Maine Women in the Arts, one of the original small regional groups, continues to meet in Kennebunkport and can be explored online at www.mainewomenarts.com.

Description: The Maine Association of Women in the Fine and Performing Arts (MAWFPA) records contain the papers and visual materials of this female-driven, artist-run organization active in the state from 1977 through 1983.  The MAWFPA records are arranged into four series documenting the activities of the organization with majority focusing on Spectra 1 and Spectra 2, the two all-female multi-disciplinary arts celebrations produced by the organization in 1979 and 1982.   The bulk of the material in this collection ranges from 1977, when MAWFPA was founded, to 1983.

Series 1 (1977-1989) contains the papers from the President’s Office.  Janet Beerits served as President of MAWFPA during these years.  The papers in series 2 (1979-1983) represent all the financial documents produced by MAWFPA including materials related to organizational expenses, accounting and funding. Series 3 (1977-1983) holds items related to the programs and publications sponsored by MAWFPA.  The papers in series 4 encompass all materials related to MAWFPA membership and artist submissions.

It should be noted that the papers arrived at MWWC with three clearly delineated series, the President’s Office, Financial Programming and Publications as well as boxes of unmarked and unfiled papers and slides.  This original order was maintained in the first three series with relevant additions from the loose papers added in separate folders to the end of each series.  The last series was created to accommodate the membership cards as well as the photographs and slides submitted by artists to MAWFPA.

Access Restrictions: None

Please cite as: Maine Association of Women in the Fine and Performing Arts Records, Maine Women Writers Collection, University of New England, Portland, Maine.

Container List:

I. President’s Office, 1977-1989
This series contains the papers from the President’s Office.  Janet Beerits served as President of MAWFPA from 1977-1983.  The series contains records of the Executive Board agendas and minutes as well as Beerits’ files on finances and funding sources.  In addition, there is a single document dating to 1989 is a brief history of MAWFPA during its active years that Beerits wrote at the request of Anne Hazelwood-Brady.

001.  [MAWFPA history], 1989
002 .  [Portland School of Art], 1981-1982
003.  [Spectra 2 non-members], 1983
004.  [Members list], 1982
005.  Annual meeting, 1982
006.  Annual meeting, 1981
007.  Annual meeting, 1980
008.  [Executive Board agendas and minutes], 1982
009.  [Executive Board agendas and minutes], 1979-1981
010.  [Secretary and Treasurer reports], 1981-1982
011.  York County Committee, 1979-1982
012.  Newsletters, regional meetings, 1980-1982
013.  [Spectra 2 reference material], 1980-1982
014.-015.    [National Endowment for the Arts (NEA) grant application], 1981
016.  Spectra 2 staff, 1981-1982
017.  Spectra 1 and Spectra 2 finances, 1979-1982
018.  Maine State Commission on the Arts and the Humanities (MSCAH) grant 
applications, 1981-1982
019.  [NEA], 1981-1982
020.  Maine Association of Women in the Fine and Performing Arts (MAWFPA) 
Executive Board, 1982, undated
021.  [Publicity], 1980-1982
022.  [Spectra 1], 1979
023.  [MSCAH Touring Program], 1982
024.  MSCAH Spectra 2 grant, 1982-1983
025.  MSCAH planning grant, 1981
026.  MSCAH Touring Program grant, 1980-1981
027.  [MSCAH assistance grant], 1981-1982
028.  MSCAH grant application, 1980-1982
029.  Spectra 2 budget and finances, 1980-1982
030.  Treasurer’s report, 1980-1982
031.  [Financial statements], 1981
032.  [In-kind contributions], 1981-1982
033.  [In-kind contributions], 1981-1982
034.  MAWFPA by-laws, 1980
035.  [Income tax returns], 1978-1983
036.  Certificate of Incorporation, 1977
037.  MAWFPA organization, 1979-1983

II. Financial, 1979-1983
The papers in this series represent all the financial documents produced by MAWFPA including materials related to organizational expenses, accounting and funding.  While there are some materials regarding Spectra 1, the bulk of the series has papers related to the finances and fundraising for Spectra 2.  Contained in this series are letters written by United States Senator from Maine, Olympia Snowe to the NEA in support of MAWFPA’s efforts towards Spectra 2.

001.  Albert R. Lord Fund, 1982
002.  MSCAH for Spectra 2, 1980-1982
003.  MSCAH members, 1981
004.  Spectra 2 budget, 1981-1982
005.  Press and publicity materials, 1980-1982
006.  Account book, 1981-1983 (located in OVS Box 4)
00.7-010.    Fundraising, 1980-1982
011.  Fundraising letters, 1982
012.  NEA, 1981-1982
013.  NEA correspondence, 1981-1982
014.  NEA Spectra 1 grant, undated
015.  Fundraising – small donations, 1981-1982
016.  [Spectra 2 reception], undated
017.  Spectra 2 finances, 1982, undated
018.-019.    [University of Maine at Orono (UMO) facilities], 1979-1982
020.  UMO letters of support, 1980-1982
021.  Volunteers, 1981-1982
022.  Complaints, 1982
023.  Bulk mail directions, forms, 1979-1982
024.  UMO computer information, 1981
025.  Executive Board, 1980-1982
026.  [New England Foundation for the Arts], 1981-1983
027.  [Invoices, deposits, receipts], 1981-1983, undated
028.  [Notes], 1982, undated

III. Programming and Publications, 1977-198
This series holds items related to the programs and publications sponsored by MAWFPA including programs, discipline-specific guidelines, publicity materials and the MAWFPA publications of fine arts catalogue and literary anthologies.  Most of the series deals with the activities surrounding Spectra 2, however there are the components of a scrapbook made up of press clippings and articles entirely on Spectra 1.  Also related to Spectra 1 is a video of the opening planning luncheon from August 14, 1978 with includes a segment of May Sarton reading a selection of her poetry.  In addition there is a set of six of rubber ink stamps used for MAWFPA and Spectra 2 as well as a grouping of black and white photographs some of which are artworks and others which document performances.  The series also has the following publications: A Spectra I Anthology (1979), Anthology Maine Women in the Arts: Spectra 2 (1982) and Maine Women in the Arts: Spectra 2 (1982), a catalogue of the visual arts.

001.  Spectra 2 Advisory Board, 1980-1982
002.  Spectra 2 invited speakers, juries, 1982
003.  [Spectra 2 residency requirements], 1982, undated
004.  Spectra 1 and 2 visual arts requirements, 1979-1981
005.  Spectra 2 visual arts, 1980-1982
006.  Spectra 2 literature and theatre, 1977-1982
007.  Spectra 2 music and dance, 1981-1982
008.  [Program, music and dance], 1977-1982
009.  Spectra 2 program and music, 1982, undated
010.  Spectra 2 catalogue, 1978-1982
011.  Spectra 2 printing, 1982
012.  Spectra 2 ads for programs, 1982
013.  Spectra 2 request for information letters, 1981-1982
014.  Spectra 2 early planning, 1979-1981
015.  [University mailing list], 1981
016.  Extended mailing list, 1979-1980, undated
017.  Spectra 2 extended mailing list, 1982
018.  Spectra 2, 1982
019.  Public letters and communication, 1980-1982
020.  [Spectra 2 printed materials], 1982
021.  [Spectra 1 Anthology], 1979
022.  [A Celebration of the Arts, MAWFPA, Kennebunk], 1982
023.  [Anthology Maine Women in the Arts Spectra 2], 1982
024.  [Program Maine Women in the Arts Spectra 2], 1982
025.  [Maine Women in the Arts Spectra 2 Catalogue], 1982
026.  Spectra 1, 1978-1979, undated
027.  [MAWFPA stationary], undated
028.  [School group invitation], 1982
029.  [Newsletters and press release], 1981-1982
030.  [Spectra 2 flyer], 1982 (located in OVS Box 4)
031.  [Spectra 2 press coverage], 1982.  
032.  [Miscellaneous mail, flyers], 1982-1983, undated
033.  [Notes], undated
034.  [Spectra 1 negatives and contact sheets], undated
035.-037.    [Spectra 1 catalogue photos], undated
038.-043.    [Spectra 2 catalogue negatives and contact sheets], September 1982    
044.  [Spectra 1 scrapbook page 1], 1979
045.  [Spectra 1 scrapbook page 1], 1979 (located in OVS Box 4)
046.  [Spectra 1 scrapbook pages 2-3], 1978-1979
047.  [Spectra 1 scrapbook pages 4-5], 1979
048.  [Spectra 1 scrapbook pages 6-7], 1979
049.  [Spectra 1 scrapbook pages 8-9], 1979
050.  [Spectra 1 scrapbook pages 10-11], 1979
051.  [Spectra 1 scrapbook pages 12-13], 1979
052.  [Spectra 1 scrapbook pages 14-15], 1978 (located in OVS Box 4)
053.  [Spectra 1 scrapbook pages 16-17], 1979
054.  [Spectra 1 scrapbook pages 16-17], 1979 (located in OVS Box 4)
055.  [Spectra 1 scrapbook pages 18-19], 1979
056.  [Spectra 1 scrapbook pages 18-19], 1979 (located in OVS Box 4)
057.  [Spectra 1 scrapbook pages 20-21], 1979
058.  [Spectra 1 scrapbook pages 22-23], 1979
059.  [Spectra 1 scrapbook pages 22-23], 1979 (located in OVS Box 4)
060.  [Spectra 1 scrapbook pages 24-25], 1979
061.  [Spectra 1 scrapbook pages 24-25], 1979 (located in OVS Box 4)
062.  [Spectra 1 scrapbook pages 26-27], 1979
063.  [Spectra 1 scrapbook pages 26-27], 1979 (located in OVS Box 4)
064.  [Spectra 1 scrapbook pages 28-29], 1979 (located in OVS Box 4)
065.  [Spectra 1 scrapbook pages 30-31], 1979
066.  [Spectra 1 scrapbook pages 30-31], 1979 (located in OVS Box 4)
067.-068.    [Spectra 1 opening planning luncheon video], August 14, 1978
069.  MAWFPA and Spectra 2 rubber ink stamps, undated.  

IV. Membership and Submissions, 1977-1983
The papers in this series encompass all materials related to MAWFPA membership and artist submissions.  There are the individual artists’ applications as well as information on medium specific submissions.  Also included are a large number of visual artists’ slides submitted to MAWFPA for Spectra 2.  The bulk of the items in this series relate to artists and submissions while the pieces dealing with membership and the individual membership cards have been grouped at the end.

001.  [Spectra 2 submission guidelines], 1982
002.-004.    [Spectra 2 general applications], 1982
005.-007.    [Spectra 2 artwork applications], 1982
008.  [Spectra 2 music], 1982
009.  Spectra 2 performances, 1982
010.  [Spectra 2 numbered submissions: poetry and prose], 1981, undated
011.  [Spectra 2 submissions: poetry and prose], undated
012.  [Spectra 2: site specific and special projects proposals], undated
013.  [Artists Bios, Resumes], 1981-1982, undated
014.  [Spectra 2 submission lists], undated
015.  [Spectra 2 Honorariums], 1982-1983
016.  [Spectra 2 visual artists lists], 1982
017.  [Spectra 2 forms for visual artist work – Augusta], 1982
018.  [Spectra 2 forms for visual artist work – Orono], 1982
019.  [Spectra 2 forms for visual artist work – Portland], 1982
020.  [MSCAH Maine State Touring Artists], 1982-1983
021.  [Incoming correspondence], 1982, undated
022.  [Outgoing correspondence], 1981-1982, undated
023.  [Notes], undated
024.  [Spectra 2 artists slides – carousel #1], undated
025.  [Spectra 2 artists slides – carousel #2], undated
026.  [Spectra 2 artists slides – carousel #3], undated
027.  [Spectra 2 artists slides – carousel #4], undated
028.  [Spectra 2 artists slides – carousel #5], undated
029.  [Spectra 2 artists slides – carousel #6], undated
030.  [Spectra 2 artists slides – O’Keefe], undated
031.  [Spectra 2 artists slides – box 1-3], undated
032.  [Spectra 2 artists slides – box 4-6], undated
033.  [Spectra 2 artists slides and photographs], undated
034.  [Membership materials], 1981
035.  Partial membership record, 1982
036.  [Membership journal], 1982
037.  [Membership cards – box 1], 1979-1982, undated  
038.  [Membership cards – box 1-3], 1977-1982, undated  
039.  [Membership cards – box 4-6], 1980-1983, undated