Graduation

Frequently Asked Questions

  1. How do I file for graduation?
  2. What is the deadline for filing an Appication-to-Graduate?
  3. Which graduation term should I select when filing my Appication-to-Graduate?
  4. What should I do if I receive an error message saying that I am not eligible to submit an application online?
  5. How will I know that my Application-to-Graduate has been received by the Registrar’s Office?
  6. How will I know that I have graduated?
  7. What should I do if I have not completed all degree requirements by the graduation date for which I originally filed my Application-to-Graduate?
  8. I'm taking a travel course/semester abroad in my final term here at UNE, will this affect my ability to graduate?
  9. How will I receive my diploma?
  10. When will I receive my diploma?
  11. How does my name appear on my diploma?
  12. What if I do not receive my diploma?
  13. Can I be invited to commencement if I will not graduate until the following September or December?
  14. If I lose my diploma can I get a new one?
  15. What GPA’s determine honors?
  16. Are there a minimum number of credits needed for graduation honors?
  17. What are the diploma dimensions?
  18. Do honors appear on diplomas?
  19. Do majors appear on diplomas?
  20. Do minors appear on diplomas?
  21. I have two majors. Will I receive two diplomas?
  22. Where do I go to find out more details about commencement?

1. How do I file for graduation?

You must file an Graduation Application  via U-Online. Once logged in, select Student Services, Student Records, and Apply to Graduate, and then follow the on-screen instructions. You will only be permitted to file an Graduation Application online once. To make any changes, please contact the Registrar's Office at uneregistrar@une.edu.

2. What is the deadline for filing an Application to Graduate?

Graduation Deadlines

June 30

LAST DAY for Undergraduates Students to file an Graduation Application for the August 31st graduation date.

 

LAST DAY for Graduate and Professional students to file an Graduation Application for the August 31st graduation date.

August 31 

Graduation Date (no ceremony)

September 30

LAST DAY for Undergraduates Students to file an Graduation Application for the December 31st graduation date.

 

LAST DAY for Graduate and Professional students to file an Graduation Application for the December 31st graduation date.

December 31

Graduation Date (no ceremony)

January 30 

LAST DAY for Undergraduates Students to file an Graduation Application for the May commencement and graduation date.

 

LAST DAY for Graduate and Professional students to file an Graduation Application for the May commencement and graduation date.

May 16, 2015

Commencement Ceremony and Graduation Date

3. Which graduation date should I select when filing my Application to Graduate?

The University has three possible graduation dates each year. You should select the date by which you anticipate having completed all of your degree requirements. See guidelines below. Please note: There is only one commencement ceremony each year and it is in May. The August and December graduation dates are date only, no ceremony. All coursework must be complete and graded by the graduation date.

  • Choose “May” if you will finish your final classes in the Spring semester. The graduation date on your diploma will correspond to the May Commencement ceremony date.
  • Choose “August” if you will finish your final classes any time during the Summer session. The graduation date on your diploma will be August 31st.
  • Choose “December” if you will finish your final classes in the Fall semester. The graduation date on your diploma will be December 31st.

4. What should I do if I receive an error message saying that I am not eligible to submit an Graduation Application online?

Please contact the Registrar's Office at (207) 602-2138 for the Biddeford Campus or (207) 221-4217 for the Portland Campus.

5. How will I know that my Application to Graduate has been received by the Registrar’s Office?

Log into U-Online, select Student Services, then Student Records, and then Apply to Graduate. At the bottom of the screen, select View Graduation Applications. 

6. How will I know that I have graduated?

If you filed an Graduation Application and it is discovered that you did not meet all degree requirements, you will be notified in writing approximately two weeks after graduation. This letter will be sent to the diploma mailing address you provided at the time you filed your Graduation Application. Otherwise, your diploma will be mailed six to eight weeks after graduation. You can also view your Unofficial Transcript via U-Online which will reflect your graduation status once posted. If you have not received a letter from UNE or your diploma by eight weeks after graduation, please contact the Registrar's Office at (207) 602-2138 for the Biddeford Campus or (207) 221-4217 for the Portland Campus.  Please note: It is your responsibility to ensure that you have met all graduation requirements.

7. What should I do if I have not completed all degree requirements by the graduation date for which I originally filed my Application to Graduate?

You will need to re-file an Graduation Application with the updated graduation date of when your degree requirements will be met. There is no special fee associated with re-filing an Graduation Application; however, graduation application deadlines still apply.

8. I'm taking a travel course/semester abroad in my final term here at UNE, will this affect my ability to graduate?

If the travel portion of the course takes place after the graduation date, the final grade for the course will not be available in time to award your degree.  Seniors with enough credits, including this course, may participate in the May commencement ceremony, and if eligible, will have Honors called without consideration of this course.  Degrees will be conferred for the August 31st graduation date.

9. How will I receive my diploma?

All diplomas are mailed to the diploma mailing address you provide when filing your Graduation Application. If you do not provide a valid diploma mailing address, your permanent mailing address will be used. If you have not received a diploma eight weeks after graduation, please contact the Registrar's Office at (207) 602-2138 for the Biddeford Campus or (207) 221-4217 for the Portland Campus.

10. When will I receive my diploma?

Diplomas are mailed six to eight weeks after graduation. Some Graduate and Doctoral diplomas are distributed after the commencement ceremony in May (Contact your program for details).

11. How does my name appear on my diploma?

Your name will appear on your diploma as you entered it on your Graduation Application. When you file your Graduation Application via U-Online, your name and degree information from your student record will be displayed. If you would like a different name to appear on your diploma, you will be able to change your first and middle name on the Graduation Application without affecting your permanent student record. Please note that your last name is not open to be changed via Graduation Application as it must match the name we have on file for you. In order to change this piece of your name, you will need to complete a Change of Name form and submit it, along with all appriate documentation, to the Registrar's Office. Once this process is complete your name will be updated.

  • Diploma names will be displayed as such, First Name, Middle Name/Initial (if desired). Last Name, and Suffix (if applicable) Please note the titles and degrees will not be displayed on the diploma.

12. What if I do not receive my diploma?

There are a few reasons you may not have received your diploma including a hold on your account, inaccurate diploma mailing address, or there may be a problem with your graduation status. You can check for holds (Log into U-Online, select Student Services, then Student Records, and then Apply to Graduate. At the bottom of the screen, select View Holds and see your degree awarded status in U-Online via your Unofficial Transcript. If you have Student Account hold on your account, you will have up to one year from your graduation date to clear your balance. If this is not done by that time, your diploma will be destroyed and you will be required to pay the replacement diploma fee to have your diploma reissued (refer to #14).Please contact the Registrar's Office at (207) 602-2138 for the Biddeford Campus or (207) 221-4217 for the Portland Campus if you have not received your diploma within eight weeks of graduation.

13. Can I be invited to the commencement ceremony in May if I will not graduate until the following August or December?

If you will be within two courses (typically 6-8 credits) of completing your degree by the end of Spring semester, you must file your application for May so that you will be invited to participate in commencement 

This application will expire after commencement and you will need to re-file an Graduation Application with the updated graduation date of when your degree requirements will be met. There is no special fee associated with re-filing an Graduation Application; however, graduation filing deadlines still apply.

14. If I lose my diploma can I get a new one?

Requests must be made in writing using the Diploma Replacement Form. The form can be submitted to: UNE Office of the Registrar,Decary Hall 114, 11 Hills Beach Road, Biddeford ME 04005 or via fax (207) 602-5927.

Diploma re-orders are processed on the first business day of each month and take four to six weeks to arrive.

Replacement diplomas cost $25 for undergraduate and master’s degrees and $100 for Doctoral degrees. Once your request is received, the diploma will be mailed in approximately four to six weeks.

15. What GPA’s determine honors? 

University Latin Honors are only awarded at the undergraduate Level. Only students who have completed all degree requirements will have honors read ad the commencement ceremony.

Summa Cum Laude

Highest Honors

3.80 - 4.00 

Magna Cum Laude

High Honors 

3.60 - 3.79

Cum Laude

Honors

3.30 - 3.59

16. Are there a minimum number of credits needed for graduation honors?

Yes, 30 credit hours with a letter grade (not ‘TR’ or ‘P’ grades) earned at UNE are needed for graduation honors in a bachelor’s degree program and 20 graded credit hours are needed for an associate’s degree.

17. What are the diploma dimensions?

Associate, Bachelor, and Master/CAGS diplomas are 8” x 10.” Doctoral diplomas are 14” x 18.”

18. Do honors appear on diplomas?

Yes, honors will appear on undergraduate diplomas as this is an undergraduate award only

19. Do majors appear on diplomas?

Yes.

20. Do minors appear on diplomas?

No. Minors appear on your official transcript only.

21. I have two majors. Will I receive two diplomas?

No. Both of your majors will be listed on one diploma. Only students completing dual degrees will receive two separate diplomas.

22. Where do I go to find out more details about commencement?

Please visit the Student Life Graduation and Commencement website for more information..