Each of us needs time away from work to take care of a variety of personal and family needs. UNE offers a rich variety of leave time to attend to these situations while maintaining standards for the University. While this section outlines many of UNE’s leave options, the Personnel Handbook and Human Resources can answer more detailed questions that you may have about your particular situation.
To check your current vacation time balance:
- Log into U-Online using your Nor’easter ID Log in and Password
- Select “Employee Services”
- Select “Leave Balances”
Summer Voluntary Unpaid Personal Time Off
For the months of June, July and August regular full- and half-time salaried and hourly employees may request personal time off without pay. Hourly employees can request time off in hourly increments only, and salaried employees can request time off in full-day increments only.
- Benefits will not be affected by approved time off — however, employees are responsible for their portion of their premiums and should work with Payroll to ensure premiums remain caught up.
- Not all departments have the flexibility to accommodate requests so department approval is required to ensure that work continues without interruption. Departments that approve time off under this benefit are not authorized to hire temporary help to fill the gap left by the employee taking advantage of this benefit.
Interested employees should meet with their supervisor prior to the last week in May to discuss the option that works for both the employee and department. If requests are not submitted by the last week in May, employees may still request time off once the summer starts, but they must give their supervisor a minimum notice of 30 days. Employees should complete and discuss their request with their supervisor. Upon approval by the supervisor, forms should be forwarded to Payroll. Any changes to the approved planned unpaid time off must be communicated as soon as possible in writing to Payroll.
UNE faculty and staff are dedicated to what they do, but they also value their time away with family, friends, members of their community or just to kick back and relax. Our vacation options vary depending on your employment status with the University.
Full-Time Faculty/Administrative/Professional Personnel
If you are working full time for 12 months per fiscal year in a salaried faculty, administrative or professional position, you will receive 160 hours per year. Vacation time is front loaded for maximum flexibility; but is considered earned time and is earned for every full month completed. Individuals not completing a full fiscal year will be prorated for each full month worked.
9 or 10-month Administrative & Professional positions
If you are working full time in a salaried administrative or professional position, you will receive a prorated amount for the number of full months you are scheduled to work during a full year. Vacation time is front loaded and considered earned time at the same monthly rate as other 12-month Administrative and Professional personnel. 9 and 10-month administrative and professional personnel are expected to work regular hours during student holidays and other periods.
Full Time Hourly Personnel
If you are working full time in an hourly position, you will begin receiving vacation time at the rate of 10 days per year for your first 3 years. In years 4 and 5 you will earn 15 days per year and after 5 years you will earn 20 days per year. Vacation time is front loaded for maximum flexibility and is considered earned time. Individuals not completing a full fiscal year will be prorated for each full month worked.
9 or 10-month positions
If you are working full time in an hourly position, you will receive a pro-rated amount for the number of full months you are scheduled to work during a full year. Vacation time is front loaded and considered earned time at the same monthly rate as individuals with similar years of service in 12-month hourly positions.
Half-Time Faculty/Administrative/Professional Personnel
If you are working half time in a faculty, administrative or professional role, you will earn vacation time at half the rate of your full time counterparts.
Half-Time Hourly Personnel
If you are working half time in a hourly position, you will earn vacation time at half the rate of your full time counterparts.
From time to time it becomes necessary to miss work because of your own illness or injury, to attend scheduled medical or dental procedures and check-ups, or to care for your sick child, spouse, domestic partner or parent. Full- and half-time faculty and staff are provided sick leave to attend to these situations and protect you from income loss. See the Personnel Handbook or talk to your Human Resources representative for full details.
In the case of birth or adoption of children, longer term illnesses and injuries to yourself or to care for certain family members, the University offers disability and or Family Medical Leave (FMLA) which may be paid or unpaid leave time. You should review the Personnel Handbook and work with Human Resources when these situations arise so that you understand the full range of benefits. You may also consult the Employee’s Guide to The Family Medical Leave Act. Additionally, major life changes sometimes result in additional needs, such as finding a day care or elder care resources, or updating a will. UNE provides a variety of services through our Employee Assistance Program to assist you with these life events.
DOL Family Medical Leave Request Form
Required medical documentation form needed to apply for Disability Leave or Family Medical Leave.
Advance Sick Leave Request Form
Paperwork to submit to request a grant of advanced sick leave when accrued sick leave has been exhausted.
Cigna: Preparing for a Baby
Brochure from CIGNA for pregnant women and their families.
You may have other situations that aren’t covered by the leave time types describe here. The Personnel Handbook has descriptions of other types of leave that may be relevant. You may also contact your Human Resources representative with any questions you may have about other types of leave time.