FAQ

How do I file for graduation?

You must file a Graduation Application via U-Online. Once logged in, select Student Services, Student Records, and Apply to Graduate, and then follow the on-screen instructions. You will only be permitted to file a Graduation Application online once. To make any changes, please email the Registrar's Office at uneregistrar@une.edu.

What is the deadline for filing an Application to Graduate?
Graduation Deadlines
June 30 Last day for undergraduate, graduate, and professional students to file a Graduation Application for the August 31 graduation date.
August 31 Graduation Date (no ceremony)
September 30 Last day for undergraduate, graduate, and professional students to file a Graduation Application for the December 31 graduation date.
December 31 Graduation Date (no ceremony)
January 30 Last day for undergraduate, graduate, and professional students to file a Graduation Application for the May commencement and graduation date.
May 15, 2021 Offical graduation date and University Commencement Ceremony

 

Which graduation date should I select when filing my Application to Graduate?

The University has three possible graduation dates each year. You should select the date by which you anticipate having completed all of your degree requirements. See guidelines below. Please note: There is only one commencement ceremony each year and it is in May. The August and December graduation dates are date only, no ceremony. All coursework must be complete and graded by the graduation date.

  • Choose “May” if you will finish your final classes in the Spring semester. The graduation date on your diploma will correspond to the May Commencement ceremony date.
  • Choose “August” if you will finish your final classes any time during the Summer session. The graduation date on your diploma will be August 31.
  • Choose “December” if you will finish your final classes in the Fall semester. The graduation date on your diploma will be December 31.
What should I do if I receive an error message saying that I am not eligible to submit a Graduation Application online?

Please call the Registrar's Office at (207) 602-2138.

How will I know that my Application to Graduate has been received by the Registrar’s Office?

Log into U-Online, select Student Services, then Student Records, and then Apply to Graduate. At the bottom of the screen, select View Graduation Applications. 

How will I know that I have graduated?

If you filed a Graduation Application and it is discovered that you did not meet all degree requirements, you will be notified in writing approximately two weeks after graduation. This letter will be sent to the diploma mailing address you provided at the time you filed your Graduation Application. Otherwise, your diploma will be mailed six to eight weeks after graduation. You can also view your Unofficial Transcript via U-Online which will reflect your graduation status once posted. If you have not received a letter from UNE or your diploma by eight weeks after graduation, please contact the Registrar's Office at (207) 602-2138.

It is your responsibility to ensure that you have met all graduation requirements.

What should I do if I have not completed all degree requirements by the graduation date for which I originally filed my Application to Graduate?

You will need to re-file a Graduation Application with the updated graduation date of when your degree requirements will be met. There is no special fee associated with re-filing a Graduation Application; however, graduation application deadlines still apply.

I'm taking a travel course/semester abroad in my final term here at UNE, will this affect my ability to graduate?

If the travel portion of the course takes place after the graduation date, the final grade for the course will not be available in time to award your degree. Seniors with enough credits, including this course, may participate in the May commencement ceremony, and if eligible, will have Honors called without consideration of this course. Degrees will be conferred for the August 31 graduation date.

When will I receive my diploma?

You will receive an email from Scrip-Safe within seven days of your conferral date with a verifiable electronic version of your diploma. Your paper diploma will arrive at your physical address four to six weeks after the degree is conferred. Scrip-Safe will print and package diplomas for mailing to each graduate. All graduating students will receive an email from stamps.com at their @une.edu address alerting them that the printed diploma has been mailed. A tracking number will be provided in the email.

There are a few reasons you may not have received your diploma including a hold on your account, an inaccurate diploma mailing address, or a problem with your graduation status.

If you have not received a paper diploma eight weeks after commencement, please email the Registrar’s Office at uneregistrar@une.edu.

How does my name appear on my diploma?

Your name will appear on your diploma as you entered it on your Graduation Application. When you file your Graduation Application via U-Online, your name and degree information from your student record will be displayed. If you would like a different name to appear on your diploma, you will be able to change your first and middle name on the Graduation Application without affecting your permanent student record.

Your last name cannot be changed via the Graduation Application because it must match the name we have on file for you. In order to change your last name, you need to complete a Change of Name form and submit it, along with all appropriate documentation, to the Registrar's Office. Once this process is complete your name will be updated.

Diploma names will be displayed as First Name, Middle Name/Initial (if desired), Last Name, and Suffix (if applicable). The titles and degrees will not be displayed on the diploma.

What if I do not receive my diploma?

There are a few reasons you may not have received your diploma including a hold on your account, an inaccurate diploma mailing address, or a problem with your graduation status.

You can check for holds (Log into U-Online, select Student Services, then Student Records, and then Apply to Graduate. At the bottom of the screen, select View Holds and see your degree-awarded status via your Unofficial Transcript. If you have a Student Account hold on your account, you will have up to one year from your graduation date to clear your balance. If this is not done by that time, your diploma will be destroyed and you will be required to pay the replacement diploma fee to have your diploma reissued.

Please call the Registrar's Office at (207) 602-2138 if you have not received your diploma within eight weeks of graduation.

Can I be invited to the commencement ceremony in May if I will not graduate until the following August or December?

If you will be within two courses (typically 6–8 credits) of completing your degree by the end of the Spring semester, you must file your application for May so that you will be invited to participate in commencement.

This application will expire after commencement and you will need to re-file a Graduation Application with the updated graduation date of when your degree requirements will be met. There is no special fee associated with re-filing a Graduation Application, however, graduation filing deadlines still apply.

If I lose my diploma can I get a new one?

Requests must be made in writing using the Diploma Replacement Form (PDF). The form can be mailed to: UNE Office of the Registrar, Decary Hall 114, 11 Hills Beach Road, Biddeford, ME 04005 or via fax (207) 602-5927.

Diploma re-orders are processed on the first business day of each month and take four to six weeks to arrive.

Replacement diplomas cost $25 for undergraduate and master’s degrees and $100 for Doctoral degrees. Once your request is received, the diploma will be mailed in approximately four to six weeks.

What GPA’s determine honors?

University Latin Honors are only awarded at the undergraduate level. Only students who have completed all degree requirements will have honors read at the commencement ceremony.

Honor Honor Level GPA Required
Summa Cum Laude Highest Honors 3.80–4.00
Magna Cum Laude High Honors 3.60–3.79
Cum Laude Honors 3.30–3.59
Are there a minimum number of credits needed for graduation honors?

Yes, 30 credit hours with a letter grade (not ‘TR’ or ‘P’ grades) earned at UNE are needed for graduation honors in a bachelor’s degree program and 20 graded credit hours are needed for an associate’s degree.

What are the diploma dimensions?

Associate, Bachelor, and Master/CAGS diplomas are 8” x 10.” Doctoral diplomas are 14” x 18.”

Do honors appear on diplomas?

Yes, honors will appear on undergraduate diplomas.

Do majors appear on diplomas?

Yes.

Do minors appear on diplomas?

No. Minors appear on your official transcript only.

I have two majors. Will I receive two diplomas?

No. Both of your majors will be listed on one diploma. Only students completing dual degrees will receive two separate diplomas.

Where do I go to find out more details about commencement?

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