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Website Guidelines

The official University of New England website (www.une.edu) presents the University to a wide variety of audiences, including prospective students, faculty, and staff; current students, faculty, and staff; alumni; donors; the local community; and the general public.

Our site is primarily intended as a recruiting and informational tool for prospective students, presenting up-to-date information about the University, our admissions processes and policies, academic programs, research, student involvement opportunities, and other items of interest to those considering applying to UNE. 

It also serves as a tool for current faculty, students, and staff, allowing them to access our academic catalog, library services, dining hall information, maps, and more.

Finally, the site serves as UNE's primary digital face to the general public, showcasing our brand; sharing stories about our students, faculty, professional staff, and alumni; and publicizing our many programs and events that enrich the community.

University WordPress Sites

In addition to the central UNE website, the Office of Communications maintains a series of WordPress sites. These UNE-branded sites include an easy-to-learn management system that allows site publishers to autonomously manage and publish content to their sites. The sites are available to all current faculty and professional staff for the purpose of showcasing their research, academic interests, and UNE-related work. The sites are expected to amplify faculty work to internal and external audiences with content that augments our primary site and other University digital platforms. To learn more you may visit sites.une.edu. For additional questions, please reach out to Sarah Delage

Subsites

The central UNE website consists of more than 150 subsites that represent different colleges, programs, departments, centers, offices, and other official units across the University. Each subsite has its own navigation.

To ensure that our site remains relevant to our key audiences and easy to navigate for our users, we maintain a set of guidelines around creating and maintaining subsites. The following units may request their own subsites:

  • Colleges
  • Schools
  • Academic Departments
  • Centers and Institutes
  • Administrative Units (e.g., Student Affairs, Institutional Research)
  • Major central annual events (e.g., Commencement, Orientation)

​Other requests are handled on a case-by-case basis. In order to warrant a unique subsite, content must be robust and require its own navigation — in other words, if your content is a single page, it is not eligible. 

Managing Subsite Edits

Subsite updates can be managed in two ways:

  1. Communications will manage your updates for you. Since only the communications team may add/edit photos, change menu structures, and modify page layouts, this is the most efficient way to make your updates. Our web team can also help you to optimize your page layouts and edit your content to ensure compliance with our writing guidelines. If you’d like to make changes to your subsite, please email your change requests to April Forristall-St Michel, digital production editor.
     
  2. Your unit may designate one site editor. Once these site editors complete required web training, they may submit their updates through the site directly. This option is best for units making minor edits to their web copy, as site editor privileges are limited and do not permit instant publishing. If the site editor makes no updates within a six-month period, they will need to re-take the training before they will be allowed to resume submitting updates.

Site Editor Access

We hold one full site editor training a month, alternating between campuses. These are for new site editors and those who have not made updates in the minimum required time since attending a training session. These trainings take place in a computer lab, so a laptop is not required.

In addition, we hold drop-in trainings once a month in Ginn 110 on the Portland campus for any site editor who would like a refresher. These are also open to anyone who has access to create or edit other content types, including but not limited to: events, profiles, file nodes, and work study opportunities.

Writing

University of New England publications follow the Associated Press, or AP, style of writing, with the exception of scholarship written for purely academic audiences. The UNE Style Guide contains a selection of words, terms, and usage issues that commonly arise when writing about a university. It provides short explanations of proper AP style for each, as well as information about other stylistic practices UNE has adopted. 

Profiles

All UNE faculty and professional staff members should have an online profile on une.edu. Profiles contain your name, title, contact information, bio, a portrait, and more, helping both internal and external audiences understand who you are and what you do. 

Though the Office of Communications manages the overall une.edu website, faculty/staff profiles are owned by individual faculty/staff members. This enables you to manage your own entry so that it is as up-to-date as possible. Having ownership over your own profile also allows you to update your entry as frequently as you would like.

Managing Profile Edits

To edit your existing profile, visit www.une.edu/edit. Log in using your U-Online username and password, then follow the instructions outlined in our profile manual.

Step-by-Step Guide

If you are a new faculty/staff member and need a profile to be created for you, please contact Melissa DeStefano.

Profile Editor Access

It is possible to allow your profile to be managed by another person in your department; some departments have designated their departmental office manager as the owner of all faculty profiles within that department. This approach helps to maintain consistency across departments.

If you’d like another person to manage your profile, contact Melissa DeStefano. Please note that profiles may have only one designated editor — if you request that another person manage your profile, you will lose access.