Employee Assistance Program
The University has partnered with Cigna to provide a comprehensive Employee Assistance Program (EAP). At times managers become aware of employee concerns and can assist faculty and staff to access the support resources they need to smooth out the more difficult life events. These resources are in addition to the manager/human resources partnership and do not replace the resources that human resources currently provides regarding the support and concerns you may have with faculty/professional staff you supervise.
Helping managers
The Managers Guide to Employee Wellness and EAP Services (PDF) is one tool provided to managers to help them through a variety of topics that may arise with the faculty/staff they supervise.
EAP life services
Life presents us with a variety of challenges. Cigna's EAP life services have compiled a number of informational resources to help get people thinking about the various topics and resources available.
ACCESS EAP and WORK/LIFE SUPPORT PROGRAMS
1 (877) 622-4327 or www.myCigna.com
Employer ID: une
Annual Reviews
Thank you for seeking out information about the annual review process in anticipation of the upcoming annual review season. We are in the final stages of developing a new approach to the annual review, transitioning from a fillable form to an online process. We will be rolling out a campus communication by the end of March 2023 regarding the timeline and the transition from past processes. Until that campus communication is released, please hold off on completing annual reviews. Should you have questions, please reach out to Shaylah Kelly, employee relations and development specialist at skelly14@une.edu.
Additional resources relevant to the reappointment, promotion, and tenure (RPT) process can be found on the Office of the Provost webpage.
Hiring and Employment
Whether you are replacing a regular position or hiring adjunct faculty, part-time or temporary staff, there are some basic forms and processes necessary for a smooth transition.
Status Change Forms
Filling a position
People Admin is an applicant tracking system to aid in the recruiting process. There are two modules —Position Management and Applicant Tracking — that allow the hiring process to be managed electronically from beginning to end. In addition to acting as a library for job descriptions that are accessible to supervisors, this system will offer the opportunity to keep a history of postings and associated applicants for an indefinite period of time.
Personnel Action Form
This form establishes any employment changes throughout the duration of an individual’s employment with UNE that does not involve filling an open position processed through People Admin.
Request for Faculty Contract
Initial faculty contracts are processed through People Admin. This form should be used for any full-time or half-time faculty contract changes throughout the duration of an individual’s employment.
Email Pay Request and TEMPORARY/ADJUNCT CONTRACT
These forms establish pay rates, budget lines and approvals for part-time (less than 20 hours per week), temporary and adjunct employees. An Email Pay Request should be used for hourly employees and the Temporary/Adjunct Contract for salaried temporary employees and adjunct faculty.
Onboarding
It is said that you never have a second chance to make a first impression. Onboarding a new faculty or staff member is just as important as making the right selection. In addition to the resources available on the Getting Started at UNE section of our website, these resources will assist you to make a positive impression with the new member of your team.
Illnesses and Injuries
Family Medical Leave Guidance
As a manager, it is likely that one of your staff will need to apply for Family Medical Leave at some point. This guide will help you understand the various circumstances, continuous leave and intermittent leave situations, rights and responsibilities of Family Medical Leave.
Worker's Compensation Guidance
We all strive for the perfect safety record, but accidents do happen. And when they do, this guide will help you navigate getting your staff member the resources they need and making UNE a safer place.
Disability (non-FMLA) Guidance
There is often overlap between family medical leave and personal disability situations, but not all individuals or circumstances qualify under Family Medical Leave regulations. UNE offers additional policies covering individuals for their own non-work related disabling conditions. You should reference the Personnel Handbook (PDF) for full details.
Ergonomics
Sitting at a desk for extended periods of time can cause stress on the body. Our Ergonomic Work Station Information (PDF) and our Work Station Exercises (PDF) can help you have a more comfortable day.
If you would like to request an ergonomic evaluation, please have your supervisor contact Cat Martins in HR.